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Step by Step Student’s Guide


Making an Offer

Now that you have found the property of your dreams, it’s time to make an offer! You will need to complete a ‘Tenancy Offer Form’ which will include the terms of your offer as well as any special requirements. Once this is all done and agreed we will commence with taking holding deposit (equal to one weeks’ rent) and copies of your passports as a form of ID.



Accepted Offer

Once your offer has been agreed, we will give you call to let you know the good news! Alternately if your offer has been declined by the landlord your holding deposit will be refunded.


What Happens Next

Now the fun begins!

We will require the following documents for each prospective tenant;

Passport Copy – Originals must be verified

Visa copies  – valid for the duration of the proposed tenancy.

Correspondence of address – This will be used for the Tenancy Agreement and can be an overseas address.



Rent Guarantor

As a student with no income, you will be required to provide a rent guarantor. This could be a friend, associate or relative, and will need to be a fully employed UK resident. The purpose of a guarantor is to act as a “safety net”, meaning that should you fail to pay the rent one month, your guarantor can be legally called upon by the landlord to pay up instead of you.


Subject to Contract - Draft Tenancy Agreement

Prior to move-in, you will be sent the subject to contact (STC) to reconfirm your offer. This is your last chance to highlight anything of importance in the offer that may have been missed. You will also receive a “Draft Tenancy Agreement” for you to review before signing a final copy. This will also be the point to raise any questions you may have.


Balance of Move-in Monies (Final Tenancy Agreement)

You will be required to pay 6 months rent up front, after which we can review your credit status and to negotiate monthly payments with the landlord. The balance of move-in money is required no later than 72 hours prior to your move-in date. Payments can be made by card or bank transfer.

Rubicon will forward you the relevant payment details upon your offer being accepted.


Preparation for Move-In

Once the remaining balance of your move-in money has been paid and cleared we will arrange for the Independent clerk to give you a call to discuss a preferred time to meet at the property to carry out the check-in and inventory process.



Whey, your move-in day has finally arrived!!

The independent clerk will meet you at the property at your mutually agreed time for the handover of your keys, welcome pack and bottle of bubbly from Rubicon. The welcome pack will include all useful information on the property as well as your contact point for any maintenance issues that may arise during your tenancy. Within 5 working days of the move-in; (subject to move-in date) the full comprehensive Inventory + Check In report will be sent over to you. Thereafter you will have seven days to go through the report to inform of us of any points that may have been missed or to confirm all is correct.

Once this is all done, its time to sit back enjoy your property study hard to get the grades you deserve! Thank you again from the Rubicon Team.

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